Step by step guide to the author management page
Below you can find a detailed description of
all the actions that you might need to perform.
Actions
1.
Introduction to the
main elements on the author page
This is how the new profile page looks like
now.
Once you are viewing an author’s profile, you will notice that you have
the following options:
[zoom in to the nav
bar]
Clicking on the “Manage profile” tab will take you to the author
management page.
[AM page]
2.
Login
|
The first thing you can do is login with your arXiv
account. Clicking on the “Login into INSPIRE through arXiv”
button will redirect you to the arXiv website. There you can use your arXiv username and
password.
|
[screenshot of the login page]
3.
Choose profile
|
Once you are logged in, INSPIRE will show you the profile(s) that best
matches your publication list.
|
[screenshot list]
4.
Connect profile to ORCiD
and other outside IDs
|
It is also recommended that you add an ORCiD
to your profile. (add maybe one sentence on what the action is) (where
to find the ORCiD and where to put it). This will automatically assign the publications you have in ORCiD and already existing in INSPIRE to your publication
list.
|
5.
Merge profiles
|
When you notice that an author’s publications are scattered among two
or more profiles, you can merge a set of profiles together. Clicking on “Merge profiles” will lead you to a list of automatically
suggested names. If the name you are searching for is not on the list, you
can find it in the search box. |
|
You can add as many people as necessary by “Add to merge list”. Decide
which one you want to make the primary profile. Once you have a complete set
of profiles, you can press the “Merge profile” button. Your actions will need
to be confirmed by our staff before they take effect. Consider that once the action is confirmed, all the information
(including publications, IDs and citations) will be assigned to the profile
you choose as a primary profile. After the merging only the primary
profile will exist in the system and all others will be automatically
deleted. [sample merge screenshot] |
6.
Assign papers
|
You can now review the list and correct it if necessary. Click on the
“Manage publication list” button to check if the list is correct. For each publication you can decide to: - confirm this is your paper - remove it from your publication list when it is not authored by you - assign it to somebody else You can select all publications and then choose from the three
options, or decide for each one separately. You can choose from the buttons
on the top or the ones on the side. [example screenshots of a list of papers with the three options] |
|
When you notice that some of your publications are missing in this
list, you can also assign them by yourself. You can also access the list
clicking on the “Attribute papers” tab in the navigation bar. The changes
will not appear immediately though as your input needs to be confirmed by our
staff.
If you decide to assign a paper to somebody else, clicking on this
option will take you to a page where you need to find the person’s name.
|
|
A list of names will appear. Choose the one that corresponds to the
real author of the paper and click “Attribute paper”.
|
7.
Connect
profile to HepName record
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Based on your account information, INSPIRE has chosen a couple of HepNames records that may match your profile, you can
help us decide by sending us email and suggest the connection. If none of the options apply, you can also create a new HepNames record. Note that the new record you created
will be reviewed by our administrator before release, thus will not be
visible immediately.
|
Contact us
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